The Dos and Donts for Presentations and Facilication
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There are probably more ways of doing the former than the latter. Likewise, are you letting your teams examine each problem just once, or are you creating opportunities to take multiple stabs at a solution from a variety of angles over the course of a week or even a month? Smaller groups can sometimes also harness the power of diversity better than large ones can. Facilitators should consider devoting half the time of a given session to having participants work on an issue in groups of three to eight people.
Finally, diverse workforces often need to be able to talk through issues of inclusion and bias, and those can be tough conversations. Brandon Klein is the coauthor of Facilitating Collaboration: Notes on Facilitation for Experienced Collaborators. A former Fortune chief collaboration officer, he cofounded Collaboration.
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Ai, which uses data to improve team performance. Brandon is also a partner at The Difference Consulting.
By Brandon Klein 5 minute Read. Facilitation, Diversity, And The Future Of Work As the general population diversifies, so will the workplace of the future, and forward-looking companies are already hard at work to actively diversity their ranks.
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Post was not sent - check your email addresses! Sorry, your blog cannot share posts by email. This site uses cookies. By continuing to use this website, you agree to their use. To find out more, including how to control cookies, see here: DO have equipment ready on time recognise guests by their names be humorous use an anecdote. DO take charge recognise guests by their names control meeting within time. Out of thousands of Dilbert comics, ruthlessly mock workplace meetings, citing anything from impromptu gatherings, pointless agendas, lack of participation, late or no attendance, to freak vacuum accidents and dogs leading meetings.
None of us want to be Dilbert, caught in a cycle of terrible meetings, but our reality is comparable. Enterprise software company Atlassian reported that the average worker spends 31 hours in unproductive meetings a month.
Facilitation Skills: Presence and Presentation Skills
Americans are sitting through 11 million meetings every day, with a third of those meetings being unproductive. As you learn to be ruthless with your time, be ruthless with your meetings. An effective facilitator can drastically improve your meetings. Pay attention to your colleagues and employees communication talents. Maybe some people are inherently talented facilitators, have learned over time, or maybe you should consider an internal facilitation training.
Allow your facilitators to learn and grow while honing their techniques by rotating facilitators during meetings.
Don't Dictate - Facilitate: 10 Tips for Effective Facilitation Too many meetings and presentations end without a conclusion. Effective facilitators. They're rather straightforward, but don't let that fool you. According to Aristotle, “ The better part of learning is being reminded of what we already know.
Can your meeting be productive and efficient without a facilitator? Sure, but why take the chance? Ensure your meeting is productive and efficient by using a skilled facilitator and encourage feedback from participants about how each meeting went.
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Read more about facilitator characteristics and skills here , and explore options of facilitation trainings as necessary. Meetings interrupt our day and are lethal to our productivity as it is, why are we being dragged through the proverbial hell of never-ending meetings? First, determine how much time you realistically need for your meeting. Do you really need a full hour to go over the new office policy on walk-in clients? Internationally acclaimed TED conferences limit talks to 18 minutes or less, accounting for the average minute attention span.
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Work with the facilitator to ensure that the meeting starts on time. Participants should be in your meeting, ready to engage at the scheduled start time. Have a problem with perpetual lateness in your office?
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Late attendees will disrupt the flow and focus of your meeting, so get serious about holding participants accountable. Post a sign on the door stating the start time of the meeting and close it.
This may sound brutal, but if you have a problem with regular tardiness, this will show how ruthless you are about keeping meeting times. Even if your meeting starts a few minutes late, finish on time. Respect both the time of your colleagues and your own; everyone has work to do.
Your facilitator can account for any time lost and end your meeting at the determined time. If you find yourself in the fortunate position of finishing a meeting early, applaud your team for staying on task and get out of there.
Learn more about developing solid, detailed action items here. Post was not sent - check your email addresses! Whether it is related to the meeting or if it is personal, it takes away from the meeting and distracts everyone in the room. Invite the right people. Effective facilitators know that people can read twice as fast as anyone can talk, so rather than devoting chunks of time to updates or presentations, they look for ways to transmit information more efficiently.
Meetings should always be planned in advance, as forethought and preparation is necessary. This is where your agenda comes in. An agenda defines the content, action items and desired goals of the meeting. Agendas set a productive tone for your meeting, should identify topics for discussion, and help keep everyone focused. This will act as a reference for attendees leading up to and during the meeting. What should be included in a good agenda?
Location, date, start and end times for the meeting, who will be facilitating, who will be in attendance, a clear set of topics, objectives and timeframes for each topic.